This is a 40 hours per week, full-time, non-exempt position working with a dynamic group of professionals. Gevurtz Menashe is a 68 person law firm located in a newly renovated building in historic Old Town, right on the MAX line. We practice Family and Estate Planning Law. In this role, the Legal Assistant (“LA”) would work with the attorneys, other staff members and the Firm’s clients to handle multiple operational and administrative tasks. The LA may provide assistance to others internally, as needed.
Below is a sample list of responsibilities that address the core objectives. This list is not intended to be exclusive, but will identify some specific projects and tasks as the building blocks to achieve the core objectives. Legal Assistants are assigned to specific attorneys, however, they will be asked from time to time to assist others in the department.
Handle potential new client calls, including conflict check and entry, keep internal referral list updated; Coordinate and calendar potential clients to meet with appropriate attorney; track down consult forms and resolve questionable conflict issues; inform potential clients if Firm cannot represent.
Maintain working knowledge of the client file.
Provide information to clients regarding status, track pending matters and documents. Provide information regarding procedures and explain processes.
Meet with clients to review and sign documents as needed.
Work directly with clients to complete forms and pleadings, Uniform Support Declarations, UCCJEA information, affidavits/declarations in support of other pleadings.
Prepare child support worksheets and parenting time calendars.
Assist clients by troubleshooting questions/problems when attorney unavailable.
Schedule office and telephone appointments with attorneys.
Take client phone calls, listen and provide procedural information (gatekeeper duties.)
Track litigation process and assist with management of case.
Track case deadlines, reminders and other necessary dates with tickle system.
Provide discovery-related assistance; coordinate discovery-related matters and correspondence to paralegals.
Some discovery organization and preparation of draft UTCR 8.010, as requested.
Create hearing notebooks, trial preparation materials, outlines and trial exhibit notebooks.
Coordinate and communicate with other opposing counsel and other outside professionals (DHS, police officers, mental health professionals, evaluators, government officials).
Coordinate with court, attorneys, clients and witnesses to (re)schedule hearings depositions, mediation, arbitration, etc.
Interview potential references, witnesses on client’s behalf.
Transcribe court hearings.
Verify retainer, fee agreement and client info sheet to open file. Input client information into KI, set up Worldox folder, and prepare internal forms.
Maintain current contact information for clients and attorneys in file and KI.
Transcribe all correspondence, pleadings and other case related documents, often with verbal instructions (no dictation).
Maintain document files, keeping filing updated, including transfer to Worldox.
Review incoming mail and process accordingly (calendaring, forward copies to client, etc.)
Prepare out-going mail for regular mail delivery, email, fax or courier.
Prepare files to be closed using checklist, including preparation of withdrawal.
Assist with case coverage during attorney absences. Coordinate with other attorneys to provide assistance to clients and outside counsel.
Provide coverage for other legal assistants during absences or overloads.
Research and pull statutes, rules, cases, legislative histories, etc.
Provide support to attorney for their marketing, CLE, professional and bar-related committees work and activities.
Enter attorney daily timesheets into billing system.
Provide assistance with some attorneys’ personal matters.
Assist in training and implementation of technology systems for attorneys and staff.
Represent the Firm in legal and community events and activities.
Participate in Firm committees, events and socials.
Exercise high level of confidentiality and discretion.
Manage multiple tasks, attorneys and clients.
Possess good organizational skills.
Develop interpersonal relationships with other attorneys and staff members.
Proofread and edit spelling, punctuation, grammar and required language (content).
Knowledge of local and state filing rules, procedures and terminology.
Learn and use technology systems (software) including: Word, Excel, Outlook, Power Point, KI, Worldox and conflict and time entry system.
Learn and use technology systems (hardware) including telephone, computer, copier/scan, fax machines, transcription machine.
Normal Work Hours: