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Gevurtz Menashe

PDX 503.227.1515
WA 360.823.0410

Join Our Team

Although we pride ourselves on being knowledgeable, experienced professionals, it takes more than just an understanding of the law. The individuals who choose to work at Gevurtz Menashe are a unique group of people— with a true passion for helping families work through difficult transitions with honor and integrity. As a firm, we've built a family culture around the same care and guidance we serve our clients with on a daily basis. We look forward to meeting you. 

Family Law Legal Assistant Position – Downtown Portland, OR

This is a 40 hours per week, full-time, non-exempt position working with a dynamic group of professionals. Gevurtz Menashe is a 68 person law firm located in a newly renovated building in historic Old Town, right on the MAX line.  We practice Family and Estate Planning Law.  In this role, the Legal Assistant (“LA”) would work with the attorneys, other staff members and the Firm’s clients to handle multiple operational and administrative tasks.  The LA may provide assistance to others internally, as needed.

Core Objectives:

  1. Assistance to Attorneys.  Provide administrative and clerical assistance to attorneys in the FL department
  2. Client Experience.  Provide excellent care to our clients from beginning to end of the case

Goals and Responsibilities:

Below is a sample list of responsibilities that address the core objectives.  This list is not intended to be exclusive, but will identify some specific projects and tasks as the building blocks to achieve the core objectives.  Legal Assistants are assigned to specific attorneys, however, they will be asked from time to time to assist others in the department.
 
Client Assistance:

  • Handle potential new client calls, including conflict check and entry, keep internal referral list updated; Coordinate and calendar potential clients to meet with appropriate attorney; track down consult forms and resolve questionable conflict issues; inform potential clients if Firm cannot represent.

  • Maintain working knowledge of the client file. 

  • Provide information to clients regarding status, track pending matters and documents.  Provide information regarding procedures and explain processes.

  • Meet with clients to review and sign documents as needed.

  • Work directly with clients to complete forms and pleadings, Uniform Support Declarations, UCCJEA information, affidavits/declarations in support of other pleadings.

  • Prepare child support worksheets and parenting time calendars.

  • Assist clients by troubleshooting questions/problems when attorney unavailable.

  • Schedule office and telephone appointments with attorneys.

  • Take client phone calls, listen and provide procedural information (gatekeeper duties.)

Case Management:

  • Track litigation process and assist with management of case.

  • Track case deadlines, reminders and other necessary dates with tickle system.

  • Provide discovery-related assistance; coordinate discovery-related matters and correspondence to paralegals.

  • Some discovery organization and preparation of draft UTCR 8.010, as requested.

  • Create hearing notebooks, trial preparation materials, outlines and trial exhibit notebooks.

  • Coordinate and communicate with other opposing counsel and other outside professionals (DHS, police officers, mental health professionals, evaluators, government officials).

  • Coordinate with court, attorneys, clients and witnesses to (re)schedule hearings depositions, mediation, arbitration, etc.

  • Interview potential references, witnesses on client’s behalf.

  • Transcribe court hearings.

Document Preparation:

  • Verify retainer, fee agreement and client info sheet to open file.  Input client information into KI, set up Worldox folder, and prepare internal forms. 

  • Maintain current contact information for clients and attorneys in file and KI.

  • Transcribe all correspondence, pleadings and other case related documents, often with verbal instructions (no dictation).

  • Maintain document files, keeping filing updated, including transfer to Worldox.        

  • Review incoming mail and process accordingly (calendaring, forward copies to client, etc.)

  • Prepare out-going mail for regular mail delivery, email, fax or courier.

  • Prepare files to be closed using checklist, including preparation of withdrawal.

  • Assist with case coverage during attorney absences.  Coordinate with other attorneys to provide assistance to clients and outside counsel.

Attorney Assistance:

  • Provide coverage for other legal assistants during absences or overloads.

  • Research and pull statutes, rules, cases, legislative histories, etc.

  • Provide support to attorney for their marketing, CLE, professional and bar-related committees work and activities.

  • Enter attorney daily timesheets into billing system.

  • Provide assistance with some attorneys’ personal matters.

Other:

  • Assist in training and implementation of technology systems for attorneys and staff.

  • Represent the Firm in legal and community events and activities.

  • Participate in Firm committees, events and socials.

Necessary Skills:

  • Exercise high level of confidentiality and discretion.

  • Manage multiple tasks, attorneys and clients.

  • Possess good organizational skills.

  • Develop interpersonal relationships with other attorneys and staff members.

  • Proofread and edit spelling, punctuation, grammar and required language (content).

  • Knowledge of local and state filing rules, procedures and terminology.

  • Learn and use technology systems (software) including:  Word, Excel, Outlook, Power Point, KI, Worldox and conflict and time entry system.

  • Learn and use technology systems (hardware) including telephone, computer, copier/scan, fax machines, transcription machine.

Normal Work Hours:      

  • Full-time position:  40 hours per week (Monday through Friday). Occasional overtime may be requested to meet position expectations
  • Competitive pay with full benefits, including paid vacation allowance, healthcare for the employee and 401k pension plan.

All replies are kept confidential; respond with resume and cover letter. Respond to this ad only -- no personal visits, calls or agencies, please.

Please submit your resume to Darla Pierce at: dpierce@gevurtzmenashe.com

 

ASSOCIATE ATTORNEY - FAMILY LAW

Gevurtz Menashe is a 68-person boutique law firm looking for an associate attorney to join our family law practice group. An opportunity to learn and work with a collegial, dynamic team of 30 attorneys who are leaders and innovators in our family law and estate planning community. We have a great mentor program and because of our size, attorneys have ample support and resources to better focus on the practice and provide excellent client service. We offer a unique professional development growth opportunities to excel within our fast-paced environment. 
 
The successful candidate would have a minimum of 3 years’ experience in handling family law cases, courtroom experience, is self-motivated, have excellent credentials and a good reputation in the legal community. Candidates must also have a desire to market and develop their practice.  Oregon Bar membership is required, Washington membership is a plus.  

Gevurtz Menashe’s newly renovated office space is located in the heart of Portland’s Old Town area. We offer a competitive salary, benefits and a bonus program.  We welcome all applicants and are proud to provide a workplace in which all employees feel included, respected and valued.   

For consideration, interested applicants should submit a cover letter and resume confidentially to:  dpierce@gevurtzmenashe.com